As the “smart-up” of the real estate and energy industry, Enloc World is bringing the digital revolution to the sector. In addition to supplying energy, Enloc also offers digital tools, IT services, process consulting and contracting solutions for the real estate and energy industries. With almost 80 employees, Enloc is now working to lead the real estate industry into a sustainable future. Against this background, Enloc quickly realized that workplace design and the way people work needed to be both sustainable and smart.
The Challenge
The challenge at Enloc was to effectively manage the available workspaces with an increasing number of employees – meeting rooms were booked via Teams and remote work was recorded via the HR system. This is not good enough for a smart, growing company that wants to shape the future.
In the old Enloc office, the company realized that a solution had to be found for the workplace allocation to allow the 73 employees at the time to share the 35 available workstations efficiently.
In order to use the office space effectively and efficiently, Enloc decided to use the workplace and room booking tool “Workplace” and to implement the software with the support of CREM SOLUTIONS.
After moving to a new office, Enloc was faced with new challenges – organizing the now widely available workstations, making the ten meeting rooms easy to book and optimally organizing and utilizing the office space. The focus, utilization and ratio have changed somewhat, but Enloc still relies on “Workplace”. But why?
Quite simply, “Workplace” offers the ideal basis for further growth in the future without the need for new office space. Enloc’s flexible, software-supported workplace coordination ensures compliance with structural requirements and order as well as stability in terms of rental and energy costs – despite an increasing number of employees.
The solution - What Workplace can do
As a smart, dynamic company, Enloc is used to taking a progressive approach – including the integration of new ways of working. Employees have been given the option of hybrid working for some time now. The Enloc team was therefore quickly convinced by “Workplace” as a solution and the implementation of the smart building solution was straightforward.
With the help of “Workplace”, Enloc can effectively coordinate employees and teams. Employees can easily book available workplaces and meeting rooms via a smartphone app, a browser solution, or directly through meeting room displays or office kiosk systems. The tool is also used to promote creativity.
There are no designated workstations at Enloc, teams should mix – so it’s not just about the workplace, but also about the working atmosphere. Here, “Workplace” supports with its integrated functions.
Workplace and room booking systems can therefore not only provide benefits for large companies with hundreds of employees. The use of “Workplace” at Enloc shows that the optimal utilization of space and the ratio of available workstations to the total number of employees as well as the creation of a perfect working atmosphere are crucial. Workplace serves as a practical tool for implementing this flexible office concept.
“Flexibility is absolutely the focus here at Enloc - be it in working hours, at team events or through hybrid working. We are not relying on coincidences, but on coordination with Workplace.”
Julie Arnold, P&C-Managerin bei Enloc
The ease of use of Workplace made it easier for Enloc and its employees to switch from a rigid office concept to a modern working concept. Booking workstations and conference rooms is now very easy using the Workplace app on your smartphone or browser. The possibility of group bookings and the “Find a Colleague” feature promotes activity-based working and offers users a digital tool to organize their own office day.
In addition, sensors were also installed in the new office. The “optional” occupancy sensors at the workstations and meeting rooms are used at Enloc to analyze how often which workstations and rooms are occupied or which are rarely used. This helps to optimize the office space in the medium and long term and adapt it to the usage requirements. At the same time, Enloc uses comfort sensors that measure the room temperature, humidity, CO2 concentration and numerous other parameters to create a better atmosphere and ensure the well-being of employees. These parameters are passed on to Workplace and can be viewed when booking a space or room. If one room is too warm in summer, simply book another one on the shady side.
The hardware proved to be easy to install, and dashboards provide management with a clear overview of the various parameters. Where can or should adjustments be made? Does Enloc need so many conference rooms or which workplaces are most frequently used? This information and much more supports the management at Enloc in the future-oriented alignment of their office world.
Thanks to its experience in designing modern office environments that enable new work concepts, the CREM SOLUTIONS team was able to support Enloc World in the long term. The active collaboration between the project teams of both companies resulted in an optimization of building utilization and efficiency. With the help of sensor technology in connection with Workplace, meaningful analyses of space utilization are now provided for further optimization.
The future - A little more digitalization is always possible
Enloc aims to automate further processes that will increase efficiency and enable different systems to work together smoothly.
In future, Workplace will be further developed as a smart building solution and a number of features will be added. The integration of the Enloc HR system is a promising topic for the future. The extensive integration options offered by Workplace’s REST API open up scope for customization and automation.
This progressive networking not only represents an evolutionary step in the optimization of work processes, but also promises considerable added value for the company in the future.
The added value - organizing everyday office life quickly and easily
The experience of using Workplace to date underlines the added value of the smart building solution. This is particularly evident in the meaningful, data-based analyses of space utilization and efficiency, the secure handling of data, the user-friendly booking interface and the high level of flexibility for integrating various Hardware and loT solutions.
The employees particularly like the ease of use of the software and the simplified organization of the working day. Thanks to the constant exchange between the Enloc and CREM SOLUTIONS project teams, suggestions for improvement and comments for the further development of the software were taken into account and incorporated, which should ensure greater efficiency in the future.
Text taken from the original and translated – CREM Solutions