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Digital Documentation with IIoT
– Smart Data Management

Industrial IoT makes Digital Documentation more powerful than ever. Companies benefit from automated data collection, simplified management, and real-time access to all relevant information. Our platform offers proven solutions that enhance transparency and efficiency.

over
1700 + Projects

Companies that successfully implement IoT/IIoT applications

Companies from our community that are already successfully implementing IoT and IIoT applications in practice.

Solution Examples > Digital Documentation

Your use case has already
been successfully implemented.

Find out how companies from our network are implementing digital documentation with IIoT. Our use cases show how companies can save time and minimize errors through automated data acquisition and seamless integration of documentation systems.

Efficient process data visualization for the industry

Efficient process data visualization for the industry

Process data visualization is essential in modern production environments. With the IoT platform ALD EXPERT GR...

Automotive Production

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06. February 2025

Optimize fleet management, reduce administrative workload

Optimize fleet management, reduce administrative workload

kenbi GmbH has been a digital pioneer in home care since 2019, providing care for patients in Lower Saxony, No...

Logistics and supply chain Pharma and Health Transport and Logistics

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28. January 2025

Documentation and traceability in metallurgy

Documentation and traceability in metallurgy

Melt review sheets enable the precise recording and tracing of all process data in metallurgy. Real-time monitoring, automated documentation and integration into ERP and MES s...

Metals and Electronics Production

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23. January 2025

Pharma 4.0 made easy: IT/OT integration for safe, smart GMP solutions

Pharma 4.0 made easy: IT/OT integration for safe, smart GMP solutions

You are an IT manager, production manager or IIoT security expert i...

Pharma and Health

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08. November 2024

Proven IIoT Use Cases for Digital Documentation

With IIoT, Digital Documentation becomes a strategic advantage. Our platform showcases use cases that improve information access, replace manual processes, and save costs – successfully implemented in practice.

Structured Digital Availability of Files and Documents

Production data, maintenance logs, and operating manuals are centrally stored in digital archives. This simplifies access and management for employees in production and management.

Audits and Reporting

Automated generation of reports and logs for audits and compliance requirements. Digital systems enable seamless traceability and ensure efficiency in audit processes.

Digital Nameplate and Product Passports

Machines and products are equipped with digital nameplates containing essential information such as maintenance intervals or material compositions. This supports sustainability and recycling through digital product passports.

Inventory Management and Reordering

By monitoring vibrations, companies can detect irregularities such as bearing defects or mechanical damage at an early stage. This prevents unplanned downtime, increases equipment availability, and optimizes overall production performance.

Digital Production Logs and Manufacturing Documents

Production steps and quality controls are documented digitally, eliminating the need for paper-based logs. This improves accuracy and saves time in analysis and traceability.

Our partners with tried-and-tested IoT/IIoT solutions

Providers from our network whose IoT and IIoT solutions have been tried and tested in practice.

How do you implement Digital Documentation?

Do you want to optimize your digital documentation with the right technologies or are you facing the challenge of efficiently integrating existing systems? But you don’t have an overview of the best tools and approaches to improve your processes sustainably?

Digital Documentation requires a well-coordinated interplay of data management systems, analytics platforms, and modern technologies to ensure transparency and efficiency in your processes. With our network, we support you in finding the right solutions and partners for your specific requirements – quickly, technologically sound, and tailored to your needs.

Data Acquisition

The basis of every IoT and IIoT project lies in data acquisition and pre-processing (EDGE). The data from the field and control level can be transmitted either directly by wire or wirelessly. Operational parameters such as temperature, pressure, force, or production data in real time are captured – and made available for any use case.

Data Transmission

A seamless transfer of captured data is essential. Many companies combine wireless and wired solutions depending on the use case – for secure data transmission to the cloud or locally. Suitable networks for distance, data load and environments as well as high security standards are crucial in order to avoid downtimes.

Device Management

Efficient device management for IIoT devices enables companies in our community to centrally manage the entire life cycle, including automated updates and certificate management. Our partners are working on solutions to reduce operating costs through automation, minimize downtimes and achieve high efficiency through scalable solutions and optimized interfaces.

Data Integration

Data only becomes valuable when it is seamlessly integrated into existing IT and OT systems. A strong connection between machine level, MES, ERP systems and other business solutions enables efficient processes and consolidated insights. Keywords: Data Warehousing, Data Lake and Database (storage)

Data Standard (Communication)

Many companies do not have standardized access to machine and device data right through to their IT systems. Standards such as OPC UA, LoRaWAN and mioty enable seamless integration from the edge to the cloud. OPC UA, for example, connects OT and IT by transferring data via edge gateways to cloud services such as Azure Event Hubs or Kafka and tools such as Grafana or Power BI. Our partners ensure that these standards can be used efficiently.

Data Standard (Master Data)

Master data for products and services is often not uniformly classified and is available in data silos. When implementing use cases such as traceability, digital type plates, the digital product passport (DPP) or the product carbon footprint, this leads to high costs in data engineering due to duplication of work and inefficient processing. Uniform data formats, standardized product descriptions and technical concepts such as the Asset Administration Shell (AAS) are therefore crucial.

Data Visualization

The visualization of IoT data makes it possible to display complex information such as alarm trends, golden batch or process dashboards in intuitive reports. Customizable dashboards on standard tools help to analyze real-time data, identify trends and make informed decisions. Low-code solutions are also available.

Data Analysis and Evaluation

IoT/IIoT data analysis provides real-time insights into processes through, for example, data event-driven apps, real-time analytics, and root cause analytics. Tools such as MVDA, OEE, process KPIs and Predictive Maintenance can be used to identify anomalies and optimize processes. Low-code solutions also facilitate rapid implementation.

Data Security

Protection against unauthorized access, theft or manipulation is an issue for every company in our network. Our partners are working on solutions for the optimal use of digital identities and encryption technologies for secure access and communication of your devices, machines and systems.

Services

The services of our partners support companies from our network in the implementation and optimization of IoT solutions. This includes consulting, individual customization, training and technical support. The aim is to make processes more efficient, integrate systems seamlessly and derive maximum benefit from IoT/IIoT data.

Digital Documentation: Explore Proven Solutions for Your Project

Imagine all your critical information being digitally available and accessible at any time – powered by IIoT-enabled documentation systems.

Industry challenges – do these sound familiar to you?

  • How do I efficiently and securely digitize my documentation?
  • How do I ensure that all data is available in real time?
  • Which technologies and partners are best suited for my company?

Our platform offers the solution.

Discover proven IIoT technologies that optimize your documentation processes and simplify data access.

Benefits of Digital Documentation:
Simplify processes, create transparency

Paperless and Efficient

Switching to Digital Documentation helps companies save significant amounts of paper and archiving costs. Production data and logs are captured directly in digital systems and centrally stored, enabling access to relevant information within seconds.

Improved Compliance and Audit Capability

Digital Documentation solutions enable seamless tracking and storage of all critical data, from production logs to maintenance records. This simplifies regulatory compliance and enhances audit processes.

Transparency and Real-Time Access

Digital systems enable centralized and structured storage of files and reports. Employees can access the information they need from anywhere, minimizing errors and accelerating processes.

Optimized Inventory and Reordering Processes

With digital solutions, reorders can be triggered automatically based on real-time data from production systems or inventory levels. This reduces delays and ensures a continuous supply of required materials.

Integration into Existing Systems

IoT-based digital documentation systems can be seamlessly integrated into existing ERP and production systems. They connect process data, maintenance logs, and inventory information for unified management.

From manufacturer to solution provider

Are you a machine and plant manufacturer working on digital solutions in your company? You know it too: Digitalization brings new challenges that you’d like to discuss with an experienced partner. We help you make your machines future-ready, build the right infrastructure, and develop innovative business models. Together with you and our strong partners, we find tailored solutions that optimize your processes and create new added value.

Centralized customer portal for Condition Monitoring

Offer your customers a powerful portal for accessing master data, technical documentation, and contact information. The integration of shift logs and data-sharing functions enhances transparency and increases the efficiency of your services.

Maintenance calendar with self-service features

Make maintenance planning easier for your customers with digital manuals and clear troubleshooting options. The maintenance calendar ensures that maintenance measures are carried out efficiently and without delays.

Seamless ecosystem integration for greater flexibility

Seamlessly integrate knowledge and data into a comprehensive ecosystem. With API interfaces and export options, you can provide your customers with a connected and flexible solution.

Smart plant integration and seamless commissioning

Support your customers in the efficient commissioning of new plants. With digitally supported processes, system integration and production starts are smoothly executed.

Optimized user integration and feedback tools

Give your customers the opportunity to better understand their end users. Through feedback management and customer traffic analysis, services can be tailored and optimized.

Predictive Maintenance

Help your customers act proactively rather than reactively. Predictive Maintenance enables data-driven maintenance planning, reduces downtime, and increases machine availability.

Intelligent recipe management for production lines

Digitize your customers' recipe management to make production processes more efficient. Changes and synchronization can be implemented across locations to save time and resources.

Transparent reports and compliance made easy

Provide your customers with solutions for comprehensive reporting that covers warranties and legal compliance. Transparent processes build trust and foster long-term partnerships.

Centralized customer portal for Condition Monitoring

Offer your customers a powerful portal for accessing master data, technical documentation, and contact information. The integration of shift logs and data-sharing functions enhances transparency and increases the efficiency of your services.

Maintenance calendar with self-service features

Make maintenance planning easier for your customers with digital manuals and clear troubleshooting options. The maintenance calendar ensures that maintenance measures are carried out efficiently and without delays.

A partner who understands your challenges

IoT Use Case is more than a network – we are your trusted advisor with a focus on trust, integrity and added value. Regardless of whether you want to implement a use case or are looking for the right entry point:

Our expertise and our network support you in making well-founded decisions based on practical experience that achieve your goals. With our experience from over 1,700 projects, we understand the hurdles, pitfalls and opportunities – and help you to overcome them.

Tried and tested solutions
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aktive Digitalisierungs-teams
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engagierte Partner
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IoT Use Case – Your community for implementing IIoT

Join our IoT community and learn how other companies have successfully implemented Condition Monitoring. We provide you with a platform to discover best practices and find the right IoT solutions for your challenges.

Share and expand experiences

Exchange ideas and approaches on IIoT use cases such as Predictive Quality or Digital Service.

Develop use cases further

Share tips and best practices across functions and inspire other companies.

Discuss trends and challenges

Learn how others use IIoT technologies to solve challenges and identify trends early on.

Get inspired or find targeted solutions
– Your IIoT use cases at a glance.

Discover proven approaches for real-time monitoring of machines and facilities. Minimize downtime and ensure the availability of your processes.

React efficiently when it matters. Reduce downtime and keep your production running.

Plan maintenance work smarter and data-driven. Prevent failures with solutions that identify problems before they occur.

Track materials and products across the entire supply chain. Meet regulatory requirements and build trust through transparency.

Increase the efficiency of your facilities. Optimize operations, maintenance, and management with innovative technologies.

Reduce energy costs and optimize consumption. Use real-time data to make sustainable decisions.

Ensure your product quality with state-of-the-art technologies. Avoid rejects and identify sources of errors early.

Simplify your processes with paperless workflows. Benefit from centralized access and efficient data management.

Protect your assets and processes. Smart technologies help detect and minimize risks early.

Manage vehicle fleets efficiently and smartly. Optimize routes, reduce costs, and improve operational safety.

Protect your employees with innovative IoT solutions. From contaminant detection to emergency communication – ensure maximum safety.

Opt for eco-friendly and sustainable solutions. Monitor emissions and optimize resource consumption.

Implementation Support

Receive practice-proven solutions for your use case

Use our free beta network database until 31.12.2025 to find practice-proven IoT solutions. Simply register and get direct access to tried and tested solutions from real projects, provided by trusted partners and companies. Benefit from the latest information, success stories and a preview of use cases that will drive your projects forward.

over 1,700 +
projects implemented

Get free access - only until 31.12.2025!

FAQ

Ihre Fragen - unsere Antwort

Hinterlassen Sie Ihre Kontaktdaten und eine Nachricht zu Ihrem Anliegen. Wir vereinbaren einen Termin und schauen gemeinsam in die Datenbank.

Im Termin besprechen wir gemeinsam Ihre spezifischen Herausforderungen und Ziele. Anschließend präsentieren wir Ihnen entweder im Termin oder im Nachgang per Liste passende praxisgeprüfte Lösungen aus der Datenbank, die auf Ihre Bedürfnisse zugeschnitten sind. Der Termin dauert in der Regel 30 bis 60 Minuten.

Unsere Datenbank ist nach Branchen, Use Cases, Funktionsbereichen, Asset-Types und Technologien strukturiert. Je nach den Eigenschaften Ihres Use Cases schauen wir gemeinsam in die Datenbank und finden die für Sie relevanten Lösungen.

Ja, die Nutzung der Beta-Version ist bis zum 31.12.2025 kostenlos. Es gibt keine versteckten Kosten.

Der Zugang ist kostenlos, weil wir uns in der Beta-Phase unserer Plattform befinden. Ziel dieser Phase ist es, Feedback von Nutzern wie Ihnen zu sammeln, um unsere Netzwerk-Datenbank optimal auf die Bedürfnisse der Community anzupassen. Gleichzeitig möchten wir Ihnen die Möglichkeit geben, die Vorteile praxisbewährter Lösungen aus erster Hand zu erleben und Ihre IoT-Projekte erfolgreich voranzutreiben.

Unser Interesse bei IoT Use Case ist es, praxisbewährte IIoT-Lösungen zugänglich zu machen, die Unternehmen dabei unterstützen, ihre Digitalisierungsprojekte erfolgreich umzusetzen. Mit unserer Plattform und den zugehörigen Services schaffen wir eine vertrauenswürdige Umgebung, in der Best Practices und konkrete Anwendungsbeispiele im Mittelpunkt stehen.

Nach dem Termin erhalten Sie eine Zusammenfassung der präsentierten Lösungen sowie Zugang zu weiterführenden Informationen und Ansprechpartnern.

Die Lösungen in unserer Datenbank stammen von vertrauenswürdigen Partnern und Unternehmen aus unserer Community, die erfolgreich IoT-Projekte in der Praxis umgesetzt haben. Jede Lösung basiert auf realen Anwendungsfällen und wurde unter realen Bedingungen von mindestens einem Kunden oder Anwender getestet.

Die Inhalte werden täglich mit aktuellen Lösungen, Referenzen und neuen Use Cases aktualisiert.

Ja, wir freuen uns über neue Lösungen. Wenn Ihre Lösung bereits in der Praxis erfolgreich eingesetzt wurde, können Sie diese in die Community-Datenbank einbringen. Sprechen Sie uns dazu einfach über unseren Kontaktbereich an oder senden Sie uns einfach eine Nachricht mit den Details Ihrer Lösung an:

Yes, on our platform we show you an excerpt of success stories, references and solution examples from the database.

Kein Problem! Unser Team hilft Ihnen gerne weiter. Senden Sie Ihre Fragen einfach an:

kontakt@iotusecase.com

+49 (0) 30 57714477

Wir freuen uns darauf, Ihnen weiterzuhelfen!